- Set your Eco-friendly goals.  Make sure the stakeholders are committed to a sustainable event.  Are they willing to support organic foods or alternative energy even it means trying something new?

- Choose a venue that has a recycling program in place. Perhaps an historic building such as a museum might work in place of a hotel ballroom.  And make sure the site is near public transportation to encourage the less usage of cars and other fuel burning vehicles.

- If transportation to the location is necessary, promote carpools and shuttles from Park and Ride locations.  Rent bicycles for attendees and supply bike rack areas.

- Use electronic registration via the internet and save paper and printing costs. Print double-sided handouts and use recycled paper for printed meeting materials. Instead of Flip Charts on easels, use white boards and non-toxic water based markers during presentations.  Recycle name badges and holders.

- Look for organic caterers. Use large containers of beverages and condiments versus single servings, and use real glasses, plates and utensils. Use reusable tablecloths and napkins on the tables.  Also check to see if left over food is donated to a charity or maybe used in a compost.  Are glass and plastics recycled at the end of the event? 

- Try to hold outdoor events during the day to use real solar power, but if you must use a generator, try to find one that uses bio-diesel fuel.

- Print banners without dates to enable reuse. Use live plants, natural materials or even community garden produced flowers for centerpieces and decorations. Donate the plants to schools or charities after the event.

- Use vendors that are committed to green practices.

If you implement only a few of the tips mentioned in the planning of your next meeting or event, you will make a difference!

Joan Burns was a featured guest on ‘Champagne Sundays’ Online Radio Show. This show was a special Business & Real Estate show and aired live on April 20^th, 2008. To Listen to Joan’s interview, please Double Click on the Play Button Below.

 

Joan Burns, CSEP, is the owner of Sampson & Associates - a Meeting, Wedding and Event Planning Company in Oceanside, CA. Read more of Joan’s event planning articles or find out about her wedding and event planning company, Sampson & Associates.	Send Page To a Friend Oceanside CA Guide
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